Terms & Conditions for the Sacred Mamma Circle Series

Effective Date 1 February 2025

Thank you for your interest in our Women's Circle Series. Please review The Wonder Exchange's terms and conditions below (where the acronym 'WE' also represents The Wonder Exchange):

Contact Information

Service Provider: The Wonder Exchange

Organization Number: 19840725-4666

Email: simone@thewonderexchange.com

Payment and Booking

When you book your place in our Women's Circle Series, you'll receive an official invoice and receipt in accordance with Swedish tax regulations.

By completing your booking for the Women's Circle Series, you are securing your place in all scheduled sessions.

Once your booking is confirmed, the full payment is non-transferable and non-refundable to ensure I can maintain the integrity of the group experience.

If for some reason I need to cancel the whole thing before it starts (ie the mini retreat series will not go ahead), you will receive a refund for your payment minus a payment processing/refund admin fee of 5%.

Circle Series Commencement

The Circle Series will commence once a minimum of 6 participants have signed up and completed payment.

The start date may be delayed until this minimum number is reached. You will be notified of any changes to the anticipated start date, end date, and any dates in between that could potentially be impacted.

Attendance Policy

If you find you cannot attend a scheduled session, please contact me as soon as possible. While I cannot guarantee rescheduling, I will make every effort to find an alternative time that works for the group when feasible.

Extenuating Circumstances

I understand that life can sometimes present unexpected challenges. If you experience a significant personal emergency, serious illness, injury, bereavement, or family crisis that prevents your participation in all or multiple sessions, please reach out directly. While our standard attendance policy and overall T&Cs remain in place to protect the integrity of the circle, I will work with you individually to find a compassionate solution where possible.

Session Scheduling

Session times are generally set as advertised, but may occasionally need adjustment to accommodate participants' needs or if I need to reschedule due to unforeseen circumstances. Any time changes will be communicated with as much advance notice as possible.

Dates and times may be updated if there is general consensus between the participants and the facilitator (The Wonder Exchange). If at least half of the participants AND the facilitator agree to a schedule change, the new dates/times will be implemented and communicated to all participants.

Virtual check-in sessions may be rescheduled or reorganised within the program schedule if deemed more suitable for the group's journey. Additionally, if delays occur in the overall schedule, one virtual check-in session may be forgone to accommodate the full series completion.

Should fewer than 3 participants be available for any one session, we'll reschedule to ensure a more enriching group experience. You'll be promptly notified of any changes.

In the event that I need to cancel due to illness or unforeseen circumstances, I'll arrange an alternative date that accommodates at least half of the group's signed up participants. If we cannot reschedule an in-person session eg due to room unavailability, participant only available online, we'll meet online at a time that works for the group.

Venue Information

The specific venue for our circle meetings will be confirmed once minimum participant numbers are reached.

Venue changes may occasionally be necessary due to availability, group size, or other factors. You will be notified of any venue changes with as much advance notice as possible.

All venues will be located within the Stockholm area and will be selected to provide a comfortable, private, and accessible space for our gatherings.

By booking, you acknowledge that venue flexibility is part of the Circle Series experience.

Wellbeing Information

Our circles provide a nurturing space for women to share and process experiences together. While creating a safe and supportive environment is our priority, please note that these sessions complement but do not replace professional therapy. Participation is at your own discretion, and you acknowledge personal responsibility for your wellbeing during our time together.

Session Adjustments

Occasionally, minor modifications to the schedule or format may be necessary. Changes will be communicated as needed.

Community Guidelines & Confidentiality

Our circle thrives on mutual respect, trust, and confidentiality. By joining, you agree to:

• Honor the diverse experiences, backgrounds, and perspectives of all participants

• Keep all personal stories and information shared during our sessions confidential

• Create a judgment-free space where everyone feels safe to express themselves

• Respect each person's unique journey through motherhood

• Support rather than give advice, unless explicitly requested

• Listen with compassion and speak from your own experience

• Arrive with an open heart and mind

These guidelines help ensure our circle remains a sacred space where all participants feel valued and respected

.Force Majeure

In the extraordinary event that the entire series becomes impossible to deliver due to circumstances beyond my control, I will address each situation individually with affected participants. My priority will be to offer rescheduled sessions or alternative formats where possible. If alternative arrangements cannot be made, WE may consider partial adjustments for sessions that could not be delivered.

Data Protection

For information on how WE handles your personal data, please refer to our Privacy Policy and GDPR Policy available at thewonderexchange.com

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